FINNISH MALE SINGERS OF NORTH AMERICA
§ 1 - NAME
The name of this organization shall be Finnish Male Singers of North America (Amerikan Laulajat), hereafter referred to as “the organization”.
§ 2 - PURPOSE AND AIMS
The purpose of this non-profit organization is to promote Finnish male choir music, to encourage organization of new Finnish male choruses, to present new music, and to arrange joint concerts of combined choruses.
§ 3 - MEMBERSHIP
An active member of this organization is defined as:
a. Any dues paying member of a recognized Finnish male chorus, as recommended by his home chorus.
b. Any dues paying person interested in male choir music, when recommended by two members of the organization and approved by the Board of Directors (Board).
Associate membership in this organization may be granted to any person who accepts the purpose and aims of the organization, and pays the fees and dues as levied at the annual meeting of the membership. An associate member has no voting privileges.
§ 4 - EXPULSION FROM MEMBERSHIP
Any member whose actions are deemed contrary to the best interests of the organization, as well as any member who is delinquent in paying his dues as levied at the annual meeting, shall be removed from the active membership roster. This decision shall be made by the governing body (see article 6).
§ 5 - MEMBERSHIP DUES
Each member shall remit annual dues to the organization, the amount to be decided by the membership at the annual meeting.
§ 6 - GOVERNING BODY AND ANNUAL MEETING QUORUM
The governing body of the organization shall be the Board (see article 11). A quorum at the annual or special meeting shall require the presence of at least one (1) officer of the Board, two (2) other Board members and ten (10) members of the general membership.
§ 7 - GENERAL AND SPECIAL MEETINGS
The Board shall determine the time and the place of the annual meeting of the organization. The Board, as needed, may call a special meeting of the organization, and such a meeting must be called by the Board when requested in writing by ten percent (10%) of the membership. An ad hoc chairman and secretary may be elected from the members present, to conduct and record the proceedings of the meeting.
§ 8 - VOTING
Each active member has one vote in every matter brought before a meeting of the organization. In addition, certified proxy voting is allowed. A “certified proxy” is defined as a document specifying the name of the member, the name of the individual to whom the proxy is given (the holder), the item(s) for which the proxy is valid, the date, and the signatures of the member and holder. The proxy shall remain valid unless revoked by the holder/member prior to the voting. A proxy form will be sent out with notices of meetings with a specific agenda. Any member voting by proxy is responsible for delivery of his proxy to the secretary prior to the meeting in order to be recorded in the minutes of the meeting.
§ 9 - NOTIFICATION OF MEETINGS
The Board shall notify all the members by mail or e-mail, through the organization’s newsletter, or website notice at least one month prior to the annual or special meeting date. The agenda for the annual meeting and minutes of the preceding annual meeting must be included.
§ 10 - MATTERS BEFORE THE ANNUAL MEETING
The following matters shall be brought before and acted upon at the annual meeting after the agenda and any amendment(s) to it are approved:
a. The minutes of the preceding annual meeting are presented for approval.
b. The summary of the past year’s and proposed future activities prepared by the Board is presented for approval.
c. The examined financial report by the Board is presented for approval.
d. Decisions are made to take proper and necessary action as a result of the financial report.
e. The amounts of new member fees and annual dues are determined for the forthcoming year.
f. The Chairman of the Board is elected.
g. Members of the Board are introduced to the membership.
h. Two (2) financial examiners and two (2) alternate financial examiners are elected.
§ 11 - THE BOARD OF DIRECTORS
The Board shall consist of the Chairman and one representative from each active member choir. These representatives are elected by their respective home choirs. The Board elects from these a Vice-chairman, and appoints a Secretary and a Treasurer. If necessary, someone other than a Board member may be appointed to the office of the Secretary and/or Treasurer, in which case these persons would have no voting privileges on matters presented to the Board. The offices of Secretary and Treasurer (i.e. Secretary-Treasurer) may be combined at the discretion of the governing Board. In the case of a tie vote on any matter before the Board, the vote cast by the chairman shall prevail.
§ 12 - BOARD MEETING QUORUM
A quorum at a Board meeting shall consist of the Chairman or Vice-Chairman, Secretary (Secretary-Treasurer), and two (2) other Board members present.
§ 13 - FINANCIAL
Checks shall be signed by the Treasurer (Secretary-Treasurer); payments over the amount of $500.00 (USD) require written, faxed, or e-mailed approval of the Chairman, Vice-Chairman, or the Secretary (if a Board member).
§ 14 - FISCAL YEAR
The fiscal year of this organization shall be the calendar year. The accounts shall be balanced and examined each year, and a financial examiners’ report shall be prepared and delivered to the Board in advance of the annual membership meeting.
§ 15 - BOARD OF DIRECTORS TERM IN OFFICE
The Board’s term in office shall be until the next annual meeting or until a new Board has been elected.
§ 16 - BY-LAW AMENDMENTS AND DISSOLUTION OF THE ORGANIZATION
These by-laws may be amended and the organization may be dissolved only at a meeting of the organization called for that purpose and by at least a two-thirds (2/3) vote cast for the by-law amendment(s) or resolution to dissolve.
§ 17- DISBURSEMENT OF FUNDS UPON DISSOLUTION
In the event of the organization’s dissolution, the remaining funds shall be given by the last valid Board to a qualified donee as defined in tax law and used to promote Finnish culture.
These by-laws were approved at the Annual Membership Meeting, April 25, 2010, Sudbury, Ontario.